Meeting Guidelines

The purpose of these guidelines is to assist present and future officers, members, teachers, and cuers in the planning and implementation of DRDC meetings/dances.

Coordination

Advisory Board

The DRDC Advisory Board consists of the past four (active) Chairmen:
2004-2007 Gup & Anne Gupton annegupton@comcast.net
2000-2003 Linda Crow danzinfools@yahoo.com
1999/2000 Larry & Sharon Roberts saroberts41@verizon.net
1998/1999 Ken & Irene Slater kgslater@aol.com

Current Officers

The current DRDC Officers are:

Appointed Positions

There are several positions appointed by the Chairman. The current appointees and their responsibilities are as follows:

Membership Chairman Ed & Sharleen Martin emartin10@nc.rr.com
Maintain the official list of DRDC Members, their addresses, and other necessary data. Ideally, the Membership Chairman travels to major dance events where he/she can promote DRDC. The Membership Chairman must work closely with the Treasurer, who receives DRDC membership applications.

Education Chairman Harold & Meredith Sears hfsears@isp01.net
Responsible for writing educational articles to be published in the DRDC Newsletter.

DRDC Newsletter Editor Karen Wiley drdc_editor@bellsouth.net
This position is appointed by the DRDC Advisory Board with responsibility for publishing the DRDC Newsletter.

Event Manager Wally Crow trydancing@optilink.us
Responsible for providing upcoming round dance event information for the website.

Local Meeting/Dance Coordinators
Quarterly DRDC meetings are currently being rotated among three cities in the founding states, TN, AL, and GA. The current DRDC Local Coordinators are:

Although these cities are currently chosen to be the Host Sites for DRDC meetings, there is no reason that other cities in the three Founding States, AL, GA, TN, couldn’t be chosen for future meetings.

Coordinators are responsible for:

1. Locating and reserving a suitable dance facility well in advance.
2. Providing refreshments and snacks for Friday night, Saturday morning, and Saturday evening.
3. Providing speakers for the sound equipment to use.
4. Arranging for a local teacher to bring a backup turntable/amplifier and minidisk.
5. Providing emergency information: phone number for ambulance, address for hospital.
6. Selecting the host hotel(s), negotiating favorable rates, reserving a block of rooms, and releasing unneeded rooms.
7. Providing a list of local restaurants, with driving directions from the hall.
8. Clean-up of all facilities used.
9. Identification of any unusual equipment needs and inform the DRDC chairman in advance.
10. Arranging for security, if needed.
11. Submitting a request to the DRDC treasurer for reimbursement for approved expenses.
12. Coordinating an After-Party at the Hosting Site’s expense (usually a pitch-in, plus ice). This has proven to be a very popular way to socialize with fellow DRDC Members.
13. Enlisting the help of local dancers/teachers to accomplish the above tasks.

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