Meeting Guidelines

The purpose of these guidelines is to assist present and future officers, members, teachers, and cuers in the planning and implementation of DRDC meetings/dances.

Coordination

The Chairman will seek the advice of the Officers and the Advisory Board on any issue thought to have potential of causing Members to complain.

For teachers using minidisks, please use the DRDC standard format for minidisk recordings:  the "left" channel (the white jack on some machines) for music and the "right" channel (the red jack on some machines) for the cuer's voice, and that the two channels be balanced as well as possible when recording.

The Vice-Chairman is responsible for obtaining volunteer cuers for the dance program at every DRDC dance.

Advisory Board

The DRDC Advisory Board consists of the past four (active) Chairmen:
2006-2008 Sandy Teague Ritcey steague3@tampabay.rr.com
2003-2006 Gup & Anne Gupton annegupton@comcast.net
2000-2003 Linda Crow danzinfools@yahoo.com
1998-1999 Ken & Irene Slater kgslater@aol.com

Current Officers

The current DRDC Officers are:

Chairman: Anne & Gup Gupton, 770-838-9731
annegupton@comcast.net
573 Price Rd, Carrollton, GA 30116-8341

Vice Chairman: Susie & Gert-Jan Rotscheid
rotscheid@gmail.com


Secretary: Martha Weber, 205-322-8899
marweber@bellsouth.net
2717 Highland Avenue S #1010, Birmingham, AL 35205-1735

Treasurer: Connie Goodman, 423-280-6845
treasurer2@dixierounddance.org
514 Bullington Road SW, Cleveland, TN 37311-8423

Appointed Positions

There are several positions appointed by the Chairman. The current appointees and their responsibilities are as follows:

Membership Chairman - This position is not currently active.

Education Chairman Harold & Meredith Sears harold@rounddancing.net
Responsible for writing educational articles, and/or collecting and editing educational articles written by others, to be published in the DRDC Newsletter.

DRDC Newsletter Editor Karen & Ken Wiley drdc_editor@bellsouth.net
This position is appointed by the DRDC Advisory Board with responsibility for publishing the DRDC Newsletter.

Local Meeting/Dance Coordinators
DRDC meetings are currently being held in Birmingham, AL and
Chattanooga, TN. The current DRDC Local Coordinators are:

Location
Coordinators
Date
Birmingham
Martha Weber & Art Drott
(205) 979-6657
January
Chattanooga
Bob Stephens (423) 488-3652
May
Chattanooga
Bob Stephens (423) 488-3652
September

Although these cities are currently chosen to be the Host Sites for DRDC meetings, there is no reason that other cities in the three Founding States, AL, GA, TN, couldn’t be chosen for future meetings.

Coordinators are responsible for:

  1. Locating and reserving a suitable dance facility well in advance.
  2. Providing refreshments and snacks for Friday night, Saturday morning, and Saturday evening.
  3. Providing speakers for the sound equipment to use.
  4. Arranging for a local teacher to bring a backup turntable/amplifier and minidisk.
  5. Providing emergency information: phone number for ambulance, address for hospital.
  6. Selecting the host hotel(s), negotiating favorable rates, reserving a block of rooms, and releasing unneeded rooms.
  7. Providing a list of local restaurants, with driving directions from the hall.
  8. Clean-up of all facilities used.
  9. Identification of any unusual equipment needs and inform the DRDC chairman in advance.
  10. Arranging for security, if needed.
  11. Submitting a request to the DRDC treasurer for reimbursement for approved expenses.
  12. Coordinating an After-Party at the Hosting Site’s expense (usually a pitch-in, plus ice). This has proven to be a very popular way to socialize with fellow DRDC Members.
  13. Enlisting the help of local dancers/teachers to accomplish the above tasks.


 

 

 

 

 

 

 

 

 

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